Position Type: Full-time Regular staff 

Duty Post: Karachi  

Report to: Sr. Manager Procurement  

Organizational Overview:  

JSI is dedicated to strengthening health and education systems to improve the lives of  individuals, families, and communities. We believe all people should have what they need to  live their healthiest lives and reach their full potential. To accomplish this, JSI works hand-in hand with government agencies, community organizations, and the private sector to design  pragmatic strategies for complex problems. We drive measurable impact in public health,  health care, and education to enhance the well-being of people in the United States and  around the world.  

As a global organization, JSI has designed, delivered, and scaled programs in more than 50  countries worldwide. In the U.S., JSI has worked in evaluation, training and technical  assistance, policy, and strategy in all 50 states and has teams in Massachusetts, New  Hampshire, Rhode Island, DC, Georgia, Colorado, and California.  

Position Overview:  

The Procurement Officer is a full-time position based in JSI Karachi Office. They will be  responsible for providing comprehensive procurement support to the IHSS-SD Project. This  position will be responsible for adhering to all relevant JSI and US government policies and  regulations while maintaining smooth and efficient procurement activities. The primary  responsibility of the Procurement Officer will be to follow the procurement process from  start to finish for all office related support services and items required for the Project. They  will report to Senior Manager Procurement.  

Duties and Responsibilities:  

 Receive Purchase Requisition Forms (PRFs) from end-users/initiators and clarify  item specifications with user department;  

 Collaborate with end-user departments in fulfilling the necessary documentation that  ensures procurement process is conducted in a compliant manner.  

 Prepare and release solicitation documents in coordination with user departments in  accordance with JSI/USG procurement policies;  

 Receive bids and coordinate with Procurement Evaluation Committee in evaluation  process.  

 Evaluate quotation/bids received and prepare evaluation documentation for  procurement files, including recommendation of vendors for approval of the  competent authority;  

 Maintain an updated database of suppliers and service providers.  

 Assist Senior Manager Procurement in vetting process for the suppliers;   Coordinate with Finance department as well as Project field offices in processing tax  exemption packages.  

 Ensure audit-ready maintenance of procurement files as per the JSI policies and  guidelines;  

 Follow up on orders with contracted suppliers to ensure timely delivery of goods and  services, cultivating vendor relationships and ensuing product availability for user  departments; 

 Organize invoices and supportive documents for submission to finance to ensure  timely payments to vendors; as necessary escalate any issues to the Senior Manager  Procurement and/or the Director of Finance & Administration;  

 Update the procurement tracking sheet and share with user department on weekly  basis;  

 Monitor supplier performance, and follow up with vendors on performance issues as  needed;  

 Provide technical support to the Project staff on procurement related issues; 

 Conduct supplier visits and verification of field-based service providers as required; 

 Ensure that in your line of duty, you are aware of child safeguarding principles and  guidelines and apply theses in your day to day roles as you interact with communities  and children.  

 Ensure promotion of safe child practices and mitigation, prevention and reporting of  violations of children to ensure compliance.  

 Carry out other tasks as assigned by the Sr. Manager Procurement.  

Qualifications  

● Bachelor’s Degree in Logistics & Supply chain management, Business Administration  or any other relevant field.  

Required Experience & Skills  

● Minimum 3 to 5 years’ experience in the discipline of procurement and supply chain  management 

● Working knowledge and understanding of US government procurement policies and  Federal Rules and Regulations 

● International NGO experience in Pakistan will be preferable  

● Advanced proficiency in Microsoft Word, Excel, Power Point and familiarity with  Google Suite is a must  

● Ability to work independently and take initiative with minimal supervision; and 

● Ability to easily communicate in a clear and courteous manner with colleagues and  vendors  

● Fluent oral and written communication skills both in English and Urdu are mandatory. 

● Willingness and ability to travel in Pakistan  

Equal Employment Opportunity  

JSI is committed to providing equal employment opportunities for all qualified applicants  and employees and to fostering a workplace free from discrimination. We believe in  upholding the values of individual merit, hard work, and excellence, and we actively oppose  any practices that promote illegal preferences or discrimination in hiring, contracting, or  other employment decisions or practices. We strive to create an environment where every  individual is treated with dignity and respect, and we are dedicated to promoting a culture  that recognizes and rewards individual initiative and achievements.  

Disclaimer: JSI is committed to protecting the rights and dignity of the populations we serve, as  well as creating safe workplaces for our staff, volunteers and other associates. Exploitation,  sexual abuse, sexual harassment and child abuse and child neglect violate human rights and  are a betrayal of our core values. JSI has zero-tolerance for any form of sexual misconduct,  abuse, exploitation, or violence, as well as for inaction on allegations of such behavior 

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