• Provide assistance in end-to-end recruitment processes, including but not limited to job postings, shortlisting, interview scheduling, background checks, & reference checks.  

• Must ensure all mandatory pre and post recruitments documents are complete, and files are updated for audits. 

• Any other task assigned by HR Coordinator/Officer.  

• Complete and maintain all mandatory documentation & records for new and existing field office staff.  

• Facilitate new hire orientation for direct and indirect field office staff and also coordinate with other departments for their orientation.  

• Provide guidance to staff on health insurance, manage IPD/OPD claims, and update the insurance tracker. 

• Verify, scan, and dispatch health insurance claims, maintaining a detailed log of all records on tracker. 

• Update and maintain staff information in required formats, assist with regular updates to the HRIS. 

• Track the completion of probationary and annual performance reviews, following up with staff for timely submissions and maintaining the performance review tracker.  

• Support the Country Office HR team by maintaining personal file checklists. 

• Collect, verify, scan and file monthly timesheets. 

• Travel to other field offices if required, to ensure the smooth execution of HR operations. 

• Responsible for conducting mandatory induction staff trainingand ensuring policy documents and training requirements are completed, signed and filed within the specified timeline. 

• Coordinate with program team to conduct training of indirect staff. 

• Ensure the completion of all mandatory training within the specified timelines and maintain updated documentation. 

• Train staff in using the company HRIS system and help them manage their leave requests and balances.  

• Provide training and guidance to staff on filling and submitting monthly timesheets.  

• Will ensure the highest standards of behavior inside and outside of work promotes the values in Organizational code of conduct and safeguarding policies 

• Will be a model for ethical conduct standards for other team members 

• Will ensure own actions and the actions of the teams' members they manage do not impact the safety of the Organizational team and the vulnerable communities we serve 

• Will ensure external stakeholders are aware of Organizational conduct and reporting mechanisms  

• Report any concerns 

Person Specification 

• Education:Minimumbachelor's degree in human resources/ social sciences. 

• Experience: at least 3 years of progressively responsible work experience in NGO, INGO and USAID Aid funded projects.  

• Knowledge: Experience using computers, the HRIS systems, Microsoft application packages, spreadsheet and other HR standard software packages. General knowledge of UN system HR policies, rules, regulations and procedures.  

• Language: Fluency in both oral and written communication in English. 

• Job competencies: action management, communication, client orientation, interpersonal relations, cognitive capacity, initiative. 

• Job competencies: action management, communication, client orientation, interpersonal relations, cognitive capacity, initiative. 

• With initiative and judgment produce organized, accurate and well-documented records with well analyzed data and address any unforeseen situations by seeking advice and guidance from supervisor, as necessary.