Job Description
Title: HR Assistant
Reporting to: HR Officer
Duty Station: Head Office Islamabad
Unit: HR

Job Summary:
The HR Assistant is responsible for providing comprehensive administrative support to the HR Officer, focusing on payroll processing, financial documentation and record-keeping. This role requires strong accounting and finance skills to ensure accuracy in payroll generation and the maintenance of financial records, alongside assisting with the onboarding process and contract management.

Job Description:

• Perform administrative duties including maintaining employee databases and sorting emails for the HR department.
• Maintain accurate records of employee attendance, leaves and payroll data.
• Assist the HR Officer in policy formulation, recruitment, salary administration and financial compliance.
• Process payroll efficiently, ensuring accuracy in calculations and timely disbursements.
• Manage and document payroll updates and financial records related to employee compensation.
• Submit online job postings, shortlist candidates and schedule job interviews.
• Assist with the onboarding process by preparing orientation materials, scheduling sessions and ensuring new hires have the necessary resources and documentation.
• Draft, issue and manage employment contracts, ensuring compliance with legal and organisational standards.
• Facilitate communication with new employees to provide support during their transition into the organisation.
• Ensure effective communication with existing employees and provide timely resolution to HR-related inquiries.
• Schedule meetings, interviews, HR events and maintain agendas.
• Complete termination paperwork and conduct exit interviews.
• Stay updated on the latest HR trends and best practices, particularly in payroll and financial management.
• Assist with recruitment processes including candidate vetting, interview support and contract issuance.
• Handle internal and external inquiries related to HR, maintaining both paper and digital employee records including leave and attendance.
• Compile and maintain comprehensive financial documentation and reports related to payroll and employee expenses.
• Support HR-related training programmes, workshops and seminars.
• Enter and manage employee data in financial and HR databases, ensuring data integrity and security.
• Coordinate logistics for new hire orientations, ensuring a smooth onboarding experience.
• Write and submit reports on HR activities, payroll metrics and recruitment outcomes.
• Continuously learn and apply best practices in HR and finance to enhance workplace efficiency.
• Perform any other duties assigned by the supervisor.

Requirements:

• Strong accounting and finance skills, particularly in payroll processing and financial record-keeping.
• Proficiency in accounting software and HR information systems.
• Excellent organisational and communication skills.
• Attention to detail and a commitment to maintaining confidentiality.
• Ability to work collaboratively in a team environment.
• Strong problem-solving skills and a proactive approach to tasks.