Job Description –Finance Officer

Position:                          Finance Officer

Salary:                             PKR 74,400 plus other benefits

Department:                    Finance Department

Location:                         Islamabad

Responsible To:              Finance Manager

Period:                            03 months (till March-2025 - extendable, depending on the project funding)

Key relationships:

Finance, Operations and Program Department

Job Purpose:

Working in the Finance Department under the direction of the Finance Manager, the Finance Officer will ensure the accuracy and completeness of FAID (Foundation for Ageing and Inclusive Development) accounting records and will have primary responsibility for finalizing the sub-office and partner accounts and assist in managing the monthly accounting cycle.

 Specific duties and responsibilities

• Assist Finance Manager in Implement and administer FAID systems for internal Control, compliance, accounting and data processing and finance reporting functions in accordance with donor regulations.
• Preparation of the monthly standard accounting reports, the budgeted versus actual financial reports per cost centre on monthly and weekly basis, grant period and final financial reporting.
• Assist in month end accounting close process, ensuring the accuracy and completeness of the ledger, sub journals and all supporting documentation in all country offices.
• Maintaining the general ledger soft files as well as hard copies, including set up and maintenance of new project accounts, regular back-up of files, etc.
• Assist in preparation of month end balance sheet and account reconciliations
• Assist in monthly financial planning cycle and ensure the on-time submission of the monthly reporting package.
• Oversee the maintenance of all accounting records, ensuring that records are complete, accurate and safeguarded
• Assist in preparation of Budgets for FAID Pakistan
• To be responsible for preparing and submitting all legally required returns of the organization, including but not limited to Tax payments, Audit reports and project approvals.

Safeguarding Responsibilities:

• Preventing harm and abuse from our people, operations and programmes to anyone that encounters our work
• Report all safeguarding incidents they see, hear, hear about or suspect, using our internal reporting mechanism
• Complying with all safeguarding framework policies and practices
• Completing mandatory training courses relating to our safeguarding policy framework and comply with HR vetting procedures
• Reducing the risk of harm and abuse in the field
• Involving communities in the design of programmes and complaint response mechanisms, be responsible for implementation and review
• Attending specialist field training on safeguarding as required
• Maintaining maps of support services for survivors
• Receiving and responding to complainants/survivors and ensuring that no further harm is done, following a survivor-centred approach, using the principles of psychological first aid, and signposting to relevant local services as needed
• Reporting all safeguarding incidents, they become aware of

Required qualifications and experience

• Master’s or bachelor’s degree in relevant filed
• 3-4 years of relevant professional experience in any NGO
• Proven administrative, problem solving and organisational skills.
• Understanding of Financial systems (Quick Book)
• Strong communication skills
• Good skills of computer (MS Office including database management)
• Problem solving skills in day to day and crisis situations

Our Values:

• We work hard to achieve our goals together as a team with a clear shared purpose. Everyone who works at the organization shares our values and are committed to behaviors that demonstrate and support them.
• Our values inform how we work together:

Equal Opportunities:

We are committed to creating an inclusive working environment, promoting and providing equal opportunities and respecting diversity in employment. We welcome applications from all suitably qualified individuals regardless of their age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation. Local candidates will be given preference. We encourage and facilitate a flexible working environment.

 Note: Position will be filled on rolling basis.