The Procurement & Facilities Officer under the chain of Logistics department (from capital level);

- Ensure all Procurement and Facilities tasks on a daily basis in coordination with Country Logistics Manager and logistics team for the smooth-running of the program in compliance with Federation Handicap International's internal regulations.
- Ensures the efficient management of procurement for the Provincial Projects under his or her responsibility.
- Ensure efficient and optimal facility, stock, inventory and transport/Fleet management for the geographical area under his or her responsibility.
- Manage the IT related day to day tasks ; trouble shooting, installations, networking and other IT related resource management
He or she is a key player in the rollout and implementation of HI’s logistics standards.

Reports to: Country Logistics Manager  

Interacts with:  Direct functional responsibility: 

1. Program Teams

2. Finance Team 

Internal linkages  

3. Project teams 3.Shared service departments  

External  Linkages 

4.Vendors/Supplier 5.Other stakeholders as per need and requirement of the mission 

Missions / Responsibilities   

Mission 1 / Participates in drafting the Procurement and Logistics section of the StratOP and implements its action plan• RISKS: produces and updates the risk map for his or her area of responsibility and proposes and implements corrective mitigation measures; 

• INCIDENTS: drafts the incident reports for his or her area of responsibility; 

• INDICATORS: produces, compiles and analyzes the data in the procurement dashboard for his or her geographical area; 

Mission 2: Deploys HI's standards and contributes to its expertise and accountability within his or her remit: 

• STANDARDS: ensures compliance with and application of HI and donors standards for his or her entire professional field with regard to policy, processes and tools; 

• INTERNAL CONTROL: supervised internal control in his or her fields of procurement, fleet management and I.T 

• ACCOUNTABILITY: guarantees compliance with and the application of internal rules and the rules of institutional donors in his or her fields of activity; 

Mission 3: Operational implementation of Logistics, procurement, vehicle and facility management 

3.1 Design phase - Resources planning: 

• Helps establish the project's procurement schedule;  Information’s collects : future needs, context analysis, actors and partners, available resources

3.1.1 Launch phase - Procurement planning 

• Takes part and contributes in defining the procurement strategy; 

3.1.2 Implementation phase - Coordination: 

• Helps adjust the procurement plan after every project review; implementation of purchasing and approvals for projects. 

3.1.2 Closure phase 

• Contributes to the preparation of financial reports. Exit strategy for any stock and equipment to be transferred. Equipment transferred , dononated arching. 

3.2 Diagnostic phase - Contextual analysis: 

• Participates in analyzing the program's logistics context (evaluation of logistics capacities, table of logistics problems); 

• Evaluates the capacities of the available and mobilizable resources (human and material). 

3.2.1 Design phase - Resources planning: 

• Helps in design an adapted transport plan for each project (costs, quality, deadlines) in collaborations with Country Logistics Manager 

• Helps establish the project's activity schedule; 

• Helps define the material resources necessary for ensuring the project's feasibility; 

3.3 Launch phase - Planning of the transport of persons 

• Defines transport strategy and plans; 

• Plans all the means necessary for the movement of persons during the project period; 

3.4 Implementation phase - Coordination: 

• Monitors the deadlines in transport of persons plans and issues reminders as necessary; 

• Adjusts the transport of persons plan after each project review; 

• Evaluates and adjusts the resources and their distribution according to the needs. 

Mission 4: Facilitates the Logistics profession's development and contributes its development across the organization 

- Participates in the facilitation of the profession sector in his or geographical area (community of practice) 

Mission 5: Emergency Preparedness and Response Responsibilities 

contributes to the program's emergency preparedness actions and, during an emergency, adapts his / her work modality to contribute to HI’s effective humanitarian response 

Skills 

Management skills 

• Knowing how to advance employees: develop the autonomy of their employees 

• Know how to position yourself to move forward 

• Know how to simplify and prioritize 

Emergency preparedness and response 

skills  

Other professional skills 

Cross-cutting skills  

Language skills (see Cross-sector skills base) 

Required for the function 

Qualifications: Master's / Bachelor degree; Preferably in Supply Chain Management, Marketing or any relevant discipline. Any other certifications and trainings in Supply Chain/Procurement/Logistics are considered as an asset 

Experience: Minimum 5 years’ experience in the field of Supply Chain; Logistics & Procurement with an International Organization/INGO  

Federation Handicap International is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities or any limitation, to apply to become a part of the organization.

Federation Handicap International has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the Federation Handicap International, including sexual exploitation and abuse, sexual harassment, PSEA (Sexual Exploitation and Abuse of Beneficiaries) abuse of authority and discrimination. Federation Handicap International also adheres to strict child safeguarding principles. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles. - This position involves working with children, women and is subject to strict safer recruitment checks. The successful candidate will be required to complete a police check and self-declaration form to help verify their suitability to work with children and women.

HI is an equal employment opportunities provider. Women and persons with disabilities are encouraged to apply