Procurement Officer

Mercy Corps Pakistan

3192 views

Posted date	26th June, 2024	Last date to apply	3rd July, 2024
Country	Pakistan	Locations	Islamabad
Category	Program Management
Type	Full Time	Position	1
Experience	5 years

Applicant Attestation: "By applying for this position, I attest that I have never violated a sexual misconduct, sexual exploitation and abuse, child safeguarding or human trafficking policy and that I have never been disciplined for violating an employer’s code of conduct"

“Mercy Corps collects your personal data for the purposes of managing Mercy Corps recruitment related activities as well as for organizational planning purposes globally. Consequently, Mercy Corps may use your personal data in relation to the evaluation and selection of applicants including, for example, setting up and conducting interviews and tests, evaluating and assessing the results thereto and as is otherwise needed in the recruitment processes including the final recruitment.

Mercy Corps is an international organization consisting of multiple affiliated companies in various countries. Mercy Corps has international sites and uses resources located throughout the world. Your data may be held on secure platforms globally, including outside of the EU. All personal data whether relating to recruitment or employment, is held on a secure platform and system which is subject to regular testing and audit. Unless stated in the job description that the post involves other organizations with which the information will be shared as part of the recruitment process, your personal data will only be shared with third parties where consent is given.

Mercy Corps participates in the Inter-Agency Misconduct Disclosure Scheme (the “Scheme”) (www.schr.info/the-misconduct-disclosure-scheme). Accordingly, we request information from a job applicant’s previous employer(s) about any investigations which found that the applicant committed sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents of misconduct under investigation when the applicant left employment. By applying, you confirm your consent to Mercy Corps collecting your prior employment history under the Scheme as part of the application process. Your data will be stored for up to four years.

General Position Summary

Procurement Officer will be responsible for facilitating the procurements of Assets, office supplies, program inventories and program supplies for different locations of Mercy Corps Pakistan. Working closely with other Procurement teams, Program, Finance and different partner organizations.

Essential Job Responsibilities

Managing Country office procurements of goods and services of the Global Fund project. Process all procurement requests; collect quotations, prepare documents as per FP3 policy and issue PO/contracts and follow up with delivery and payments.
Ensuring that the specifications and related documents of the goods/services in ProSource (SAP Ariba system) Purchase Request (PR) are available and correct.
Work with program team in developing procurement plans for all active grants.
Procure goods and services through online procurement (SAP system) called ProSource.
Participate in all procurement activities and ensure compliance with FP3 manual and donor regulations.
Ensure that all program supplies are procured as per requirements and delivered in the field on time.
Document all procurements completely and clearly as per FP3.
Keep proper records of procurement files as per FP3.
Prepare all procurement documents before submission for approvals.
Complete all procurements as per timeline mentioned in FP3 manual.
Process and keep track of all the payments.
Visit the local market as necessary to understand the available supply of goods in the market and its specifications.
Maintain database with contact details of relevant and potential vendors/service providers to expedite the procurement process.
Maintain database of frequently procured goods/services price list.
Maintain confidentiality of all specifications and price quotations made by vendor’s/service providers.

Responsible for completing the required documentation for procurement activities and maintaining the required files as outlined in the MC Policy.

OTHERS

Conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and not to jeopardize its humanitarian mission.
Ensure proper integration of GESI aspects into his/her are of work as appropriate.
Mercy Corps as a humanitarian agency is expected to response as and when crisis and humanitarian situation engulfs. As an MC employee all staff are expected to be part of humanitarian and emergency response in addition to their regular roles and responsibilities in such situations.
Other duties as assigned by the Head of Operations

FINANCE & COMPLIANCE MANAGEMENT

Ensure compliance with Mercy Corps’ policies and procedures for all goods and services.
Ensure that functional administrative systems are established and maintained in the partners and project at the field level. • Support and orient on MC Code of Ethics and uphold Mercy Corps’ Zero tolerance of corruption policy.

SAFEGUARDING RESPONSIBILITIES

· Actively learns about safeguarding and integrates it into their work, including safeguarding risks and mitigations related to their area of work

· Practices the values of Mercy Corps including respecting the dignity and well-being of participants and fellow team members

· Encourages openness and communication in their team; encourages team members to submit reports if they have any concerns using reporting mechanisms e.g., Integrity Hotline and other option

Supervisory Responsibility: Nil

Accountability

Accountable for following Mercy Corps FP3 and other policies, the MC Code of Conduct and MC Conflict of Interest policy.

Reports Directly To: Operations Manager

Works Directly With: Operations team, program, finance and other support departments.

Knowledge and Experience

A minimum of 5 years’ experience in procurements.
A minimum Bachler degree from recognized university.
Demonstrated understanding of Procurement policies and protocols of different INGOs/ donor agencies.
Excellent negotiation, and representation, skills and the ability to work comfortably with an ethnically diverse staff.
Effective verbal and written communication, fluency in both written and spoken English/Urdu. Knowledge of local languages is an asset.
Excellent computer skills (Word, Excel).
Ability to work on SAP, ERP and Microsoft 365 systems.
Demonstrated attention to detail, ability to follow procedures, meet deadlines and work independently and cooperatively with team members and a proven ability to solve problems independently without direct supervision.

Ongoing Learning

In support of our belief that learning organizations are more effective, efficient and relevant to the communities we serve, we empower all team members to dedicate 5% of their time to learning activities that further their personal and/or professional growth and development.

Diversity, Equity & Inclusion

Achieving our mission begins with how we build our team and work together. Through our commitment to enriching our organization with people of different origins, beliefs, backgrounds, and ways of thinking, we are better able to leverage the collective power of our teams and solve the world’s most complex challenges. We strive for a culture of trust and respect, where everyone contributes their perspectives and authentic selves, reaches their potential as individuals and teams, and collaborates to do the best work of their lives.

We recognize that diversity and inclusion is a journey, and we are committed to learning, listening and evolving to become more diverse, equitable and inclusive than we are today.

Equal Employment Opportunity

Mercy Corps is an equal-opportunity employer that does not tolerate discrimination on any basis. We actively seek out diverse backgrounds, perspectives, and skills so that we can be collectively stronger and have a sustained global impact.

We are committed to providing an environment of respect and psychological safety where equal employment opportunities are available to all. We do not engage in or tolerate discrimination based on race, color, gender identity, gender expression, religion, age, sexual orientation, national or ethnic origin, disability (including HIV/AIDS status), marital status, military veteran status or any other protected group in the locations where we work.

Safeguarding & Ethics

Mercy Corps is committed to ensuring that all individuals we come into contact with through our work, whether team members, community members, program participants or others, are treated with respect and dignity. We are committed to the core principles regarding the prevention of sexual exploitation and abuse laid out by the UN Secretary General and IASC and participate in the Interagency Misconduct Disclosure Scheme. We will not tolerate child abuse, sexual exploitation, abuse, or harassment by or of our team members. As part of our commitment to a safe and inclusive work environment, team members are expected to conduct themselves professionally, respect local laws and customs, and adhere to the Mercy Corps Code of Conduct Policies and values at all times. Team members are required to complete mandatory Code of Conduct e-learning courses upon hire and on an annual basis.

As an applicant, if you witness or experience any form of sexual misconduct during the recruitment process, please report this to Mercy Corps Integrity Hotline

([email protected])

NOTE:

Only shortlisted candidates will be called for an interview.
The management reserves the right to accept or reject any or all CV(s) without assigning any reason.
Preference will be given to local candidates.

We are an equal employment opportunity employer and females are strongly encouraged to apply.